Optimizing in the Scholarship Disbursement Process Case Study ABC Academy

Abstract

The purpose of this research was to 1) study the problems related to delayed document processing
2) improve the flow of scholarship disbursements in order to be effective. 3) Reduce complex disbursement processes. 4) Reduce document processing time. With examples or clear formats. 5) Propose guidelines or alternatives that can increase operational efficiency. This research is a survey research, collecting data on procedures for the process of disbursement of educational institutions for ABC of the year 2562, which are collected from relevant agencies in the process of disbursement of scholarships. Based on various logistical principles, such as Motion Study, 3MU Principles, ECRS Principles and Arena Simulation Software for data analysis for improvement.

The research results have improved the scholarship disbursement process, resulting in the disbursement of the scholarship. By cutting unnecessary process steps Change similar operations into one department Resulting in personnel being able to proceed easily And faster Processing time And reduce complexity Which results in fewer errors in document processing Which can also meet the satisfaction of students The process of disbursement of educational scholarships for ABC Schools before the improvement has 59 scholarship disbursements into the system (Number In). The work can be completed (Number Out). 6 tasks after document updating Disbursement of the amount of scholarships into the system (Number In) of 61 jobs can be completed (Number Out) increased to 15 jobs, representing 60 percent. Wait time before the update up to 9,853.55 minutes after the update. Wait Time reduced to 9,061.55 minutes, equivalent to 8.04% and Transfer Time before the update up to 170 minutes. After the adjustment of the Forward Time reduced to 45 minutes, representing 73.53 percent